Payroll built for Zambian employers.
PAYE, NAPSA, NHIMA and SDL worked out for you. Hours taken from the clock, not a spreadsheet. Every figure shown with the workings behind it.
Built and supported in Zambia by Synavaro Software Zambia Limited.
Payslip · October
How pay is worked out
You can't underpay by mistake.
Every payroll is checked against the Employment Code's minimums. If your settings would pay less than the law requires, Paymaster calculates the legal minimum instead and shows you why. The check is always on and cannot be switched off.
Overtime, rest days and public holidays are premium time, not flat hours. The rate applied shows on every line, so a payslip can always be traced back to the rule and the hours that produced it.
- PAYEBanded income tax on the right base for each employee, including the daily table for casual workers.
- NAPSAEmployee and employer contributions, capped at the monthly ceiling.
- NHIMAHealth insurance contribution on basic pay.
- SDLSkills development levy, calculated and carried into the journal.
- GratuityPaid monthly, every six months or yearly, with its own report.
- BenefitsPayments that are not taxed, and benefits that are taxed but not paid, kept apart on the payslip and the return.
Rates, bands and ceilings are settings you can see, and we keep them current. Paymaster does the arithmetic and shows its working; it does not replace your accountant or your own legal advice.
Hours you can stand behind
Attendance is measured, not typed.
Staff clock in on a biometric terminal and those punches become the payroll. No re-keying, no monthly spreadsheet, nobody trying to remember what happened three weeks ago.
- A missing clock-out is flagged before payroll can be finalised. Paymaster never fills the gap quietly.
- Hours entered by a person are marked as such, with who entered them and why.
- Overtime shows the reason for every day: stayed late, started early, worked a day off, worked a public holiday.
- An overtime window you set, so a few minutes either side of a shift is not paid as overtime.
- If a day was not really overtime, pay it as an ordinary day. The clock times stay as recorded.
- Terminals assigned to locations, so each punch counts at the site where it was made.
Paid and filed
From the clock to the bank.
- Payslips emailed to every employee when payroll is finalised.
- A bank payment schedule with every employee's bank details and the amount to pay.
- The figures for your PAYE, NAPSA and NHIMA returns, and a reconciliation you can check.
- Journals mapped to your chart of accounts, for Xero, Sage, Pastel, QuickBooks or CSV.
- Final pay for leavers, with the ITF/P13 leaver's tax certificate.
- A finalised payroll is never overwritten. Changing one means re-opening it, which keeps a copy of what was paid.
The rest of the month
The work around payroll, in the same place.
Rosters and shifts
Weekly rosters by location, rotating shift patterns, swaps, and templates for the weeks that repeat.
Leave
Requests, balances and approvals, with entitlement built up from each employee's own service.
An app for every employee
Payslips, attendance, leave, loans and the roster on their phone. It installs to the home screen.
Loans and advances
Deducted from pay automatically, with the balance visible to the employee.
Your team, with roles
Managers, HR and payroll staff each see what their role needs. Pay changes wait for a second person to approve.
AI insights Coming soon
Plain-language summaries of what changed, help setting up a new account from your files, and suggestions to bring overtime down.
Who it is for
Employers whose staff hours change.
Restaurants, retail, security, hospitality, agriculture: businesses where attendance decides pay, and getting it wrong is expensive in both directions.
Paymaster is built and supported in Zambia, by people you can reach. It is not a global product with a Zambia setting bolted on.
Tell us how you pay people now.
We will show you what it looks like with your own staff, your own shifts and your own contracts, before you commit to anything.